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Associate Executive – Administration

Job Description: The Associate Executive – Administration in the Fund Services Department, will work under the supervision of the reporting line for a defined and varied set of client servicing deliverables for a sub-portfolio.

 

Nature of work and contribution:

  • Attend to administrative and company secretarial tasks and manage a sub-portfolio of clients under the supervision of the reporting line (s);
  • Attend to delegated client servicing and support requests accurately, efficiently and in line with all associated and relevant Policies, Procedures and Regulation;
  • Attend to statutory filings with FSC, ROC and other statutory bodies;
  • Be proactive and provide prompt, excellent and professional administration services;
  • Ensure that the databases and core records are kept up to date and all relevant activity and transactions within scope of role are captured in the appropriate system;
  • Conduct administrative and/or client risk reviews on existing structures under the supervision of the reporting line (s);
  • Comply with the internal control and audit standards;
  • Work with immediate/subsequent reporting line(s) to ensure all internal/statutory deadlines are met, as applicable;
  • Assist the reporting line (s) for collection of Debtors for the Department.

Knowledge, skills & experience:

  • 0 – 1.5 years’ work experience in a similar position in the Global Business Sector
  • Bachelor degree in Management/Finance/Law and/or level 1 ICSA
  • Knowledge of Microsoft Office tools
  • Basic knowledge of accounting
  • Basic knowledge of Companies Act, Financial Services Act and relevant legislation affecting the Global Business Sector in Mauritius
  • Good communication skills (written and spoken English)
  • Strong work ethic, professional and team player
  • Quick learning ability to new systems and operational procedures

Senior Risk and Compliance Officer

Job Description: Role and responsibilities of the job position, Criteria & Experience required

Purpose of the Role

The Senior Risk and Compliance Officer shall assist and provide support to the Risk & Compliance team and to staff on all risk and compliance related matters. The job holder shall ensure adherence to the relevant processes in place and mitigate process failures, conduct reviews, undertake risk assessments and monitoring of controls. As part of his/her role, the job holder shall also supervise/guide Risk and Compliance Associate(s).

Core Accountabilities          

  • Assist with the development and maintenance of the AML/CFT program for MATCO Limited, ensure compliance with current AML/CFT regulations and other relevant legislations
  • Assist the Risk and Compliance Manager/Head of Risk and Compliance in providing risk and compliance support on all risk and compliance matters including potential legal risks and liability
  • Design, review and apply internal policies relating to compliance based on established risk appetite
  • Foster a compliance culture across MATCO Limited through awareness and training initiatives, design and deliver appropriate training and education programme
  • Act as the Money Laundering Reporting Officer, the Deputy Money Laundering Reporting Officer and/or the Compliance Officer and carry out duties as per local regulatory requirements, including overseeing of the compliance monitoring programme and preparation of periodic reports
  • Monitor the Risk Management Plans covering existing and new legislation on an ongoing basis including the performance of control adequacy reviews
  • Ensure that risk is managed and monitored within the Compliance Division in accordance with the general compliance and risk guidelines set by MATCO Limited
  • Conduct/supervise testing and file reviews
  • Undertake Risk and Compliance projects and ad hoc additional tasks as assigned by the Reporting Line
  • Deliver a seamless service to internal clients of MATCO Limited

 

Profile

  • Degree holder in law or law with management or finance with law or any related qualification (e.g: ACAMS/ICA)
  • 4 to 5 years of experience in a similar position with industry knowledge of the sector, approved FSC officer (or eligible to seek FSC’s approval for acting as Compliance Officer/MLRO)
  • Good communication and interpersonal skills
  • Ability to interpret laws, rules or documents and attention to detail
  • Ability to prepare reports, draft documents and undertake reviews
  • Risk assessment capabilities
  • Industry knowledge of the sector (Financial Services, CSPs)
  • Knowledge of applicable laws relevant to the industry
  • Problem solving and critical thinking abilities

 

About MATCO

Established in 2005, MATCO is one of the leading independent management companies in the international financial services sector. MATCO is fully regulated by the Financial Services Commission in Mauritius. It offers a plethora of services for Global Business Companies, Trusts and Funds, ensuring the added benefit of one-stop solutions to business management under one roof.

(Junior) Client Accountant

Job Description: Role and responsibilities of the job position, Criteria & Experience required

Purpose of the Role

The role of the (Junior) Client Accountant is to assist the Client Accounts team in the preparation and filing of accounts for MATCO clients. He/she should ensure that clients are provided with the best quality of service, and all requests are attended to in a timely manner.

Core Accountabilities          

  • Assist the team members in the preparation of financial statements in IFRS format for Global Business Companies, International Companies, Authorised Companies, Domestic Companies and Trusts.
  • Assist the team members in the completion of returns to be filed with the Authorities.
  • Assist the Team in completing FSC surveys on a quarterly, annual or semi-annual basis.
  • Assist the Team in preparing management accounts for FATCA/ CRS reporting purposes.
  • Assist in updating and cleaning up ledgers.
  • Bookkeeping and monthly bank reconciliation.
  • Comply with IFRS and be up to date with related laws.
  • Liaise with clients and other business units concerning all accounting and tax issues.
  • Attend to any other cognate duties as and when necessary.

Profile

  • Bachelor’s degree in accounting and/or ACCA qualified (fully/partly)
  • A minimum of two to four years of experience
  • Thorough understanding of client accounting and related matters
  • Energetic, enthusiastic and resilient to pressure
  • Strong analytical, judgement and problem-solving skills
  • Good verbal, written and interpersonal skills
  • Strong communication skills in both English and French
  • Ability to work in a team

About MATCO

Established in 2005, MATCO is one of the leading independent management companies in the international financial services sector. MATCO is fully regulated by the Financial Services Commission in Mauritius. It offers a plethora of services for Global Business Companies, Trusts and Funds, ensuring the added benefit of one-stop solutions to business management under one roof.

Senior Executive-Corporate Services

Job Description: The Senior Executive-Corporate Services is expected to provide a high standard of customer service to clients and assistance in ensuring all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently.

i) Duties and Responsibilities
• Corporate secretarial and administration of various structures including (but not limited to) GBCs, foundations, trusts, and funds.
• Deliver timely, accurate, and high-quality responses to clients.
• Liaise with external parties such as regulatory bodies, banks, auditors, and legal advisors.
• Maintain proper records and filing systems, both physical and digital, using the company’s internal software.

ii) Qualifications, Skills and Experience
• A university degree in Management, Law, or Accounting/Finance, or currently pursuing a professional qualification.
• Minimum of 2 years’ experience in a similar role.
• Strong analytical and organizational skills; self-motivated and dynamic.
• Ability to handle confidential information with integrity.
• Knowledge of the financial services sector is a plus.
• Team-oriented with excellent communication skills.
• Fluency in both English and French, written and spoken.

Tax Executive

Job Description: The Tax Executive shall have as major objectives:

  • To support senior members of the team in providing taxation services;
  • To assist senior members of the team to meet all taxation deadlines;
  • To actively acquire tax technical knowledge; and
  • Other duties, including special projects.

 

Nature of work and contribution:

  • To prepare relevant tax information for the calculation of monthly, quarterly and annual tax computations.
  • To prepare monthly, quarterly and annual tax returns.    
  • To liaise with internal and external clients when required.
  • To assist in responding to MRA or Customs correspondence.     
  • To file documents promptly and keep files updated (paper and electronic).          
  • To assist in administrative tasks such as new client procedures, billing and deadline management.   
  • Assist in any other initiatives as may be delegated from time to time
  • Generally, deliver a seamless service to internal and external clients of the Company.           

 

Knowledge, skills & experience:

  • Degree Holder (Finance)/ Level 2 ACCA
  • 5 – 3 years of experience in a similar position and industry
  • Basic understanding of key accounting principles
  • Basic English writing skills
  • Basic Knowledge of Microsoft Word and Excel
  • Good communication and interpersonal skills

Risk & Compliance Officer

Job Description

The Risk & Compliance Officer assists and provides support to the Risk & Compliance Team and Safyr Utilis staff on all risk and compliance related matters. The job holder shall ensure adherence to the relevant processes in place and mitigate process failures, the conduct of reviews, undertaking risk assessments and monitoring of controls.

 

Nature of work and contribution:

  • Assist with the development and maintenance of an effective AML/CFT program for Safyr Utilis, ensuring compliance with current AML/CFT regulations and other relevant legislations.
  • Assist the Senior Risk & Compliance Officer/Risk & Compliance Manager to provide risk and compliance services.
  • Develop and manage company policies.
  • Conduct testing and file reviews.
  • Design review and update formats of risk and compliance reports.
  • Conduct and assist in the onboarding and ongoing screening and transaction monitoring.
  • Maintenance of risk & compliance registers and regulatory watch list.
  • Undertake Risk & Compliance projects and ad hoc additional tasks assigned by the Reporting Line
  • Maintenance of internal Risk & Compliance tools
  • Assist in the training of employees on compliance related matters.          

 

Knowledge, skills & experience:

  • Graduate in Law/Finance/Financial Services/Risk Management or equivalent professional qualification (e.g ACAMS).
  • 5 to 3 years of experience in a similar position with industry knowledge of the sector (Financial Services, CSPs)
  • Knowledge of applicable laws relevant to the Industry
  • Good communication and interpersonal skills
  • Problem solving and critical thinking abilities
  • Ability to interpret law, rules or documents and attention to detail
  • Ability to prepare reports, draft documents and undertake reviews Risk assessment capabilities

Senior Corporate Secretarial Officer

About the job

Summary:

At this level, roles are held by experienced professionals responsible for providing proven specialist/technical expertise, and/or managing a diverse team and/or resources. Responsibilities often involve interpreting or assessing client needs, identifying trends, generating original ideas and testing innovative solutions in complex scenarios. Individuals in those roles are accountable for maintaining high standards of service quality and professionalism, exercising discretion within the framework of established operational policies and precedents.

The ideal candidate should possess exceptional minutes-writing skills, ensuring accuracy, professionalism, and confidentiality, alongside a strong understanding of corporate governance frameworks across multiple jurisdictions. They should have experience handling Funds, Trusts, Corporates, and Private Clients, with expertise in board logistics management, including agenda preparation and meeting coordination.

Additionally, the candidate must demonstrate the ability to train and mentor staff, fostering a culture of excellence and continuous learning, as well as strong relationship management skills to engage with boards and senior management. The candidate should also be highly organized, detail-oriented, and capable of working under pressure. They will have excellent relationship management skills, be adaptable, and have a can-do attitude when looking at new business coupled with a commercial approach to risk.

Responsibilities

  • Organize and manage board and committee meetings across different client structures.
  • Draft high-quality board minutes, ensuring clarity, accuracy, and compliance with governance standards.
  • Prepare and distribute board packs and agendas, ensuring timely delivery and comprehensive documentation.
  • Advise boards and senior management on corporate governance best practices, statutory obligations, and compliance requirements.
  • Coordinate and manage all board logistics, including scheduling, venue arrangements, and virtual/hybrid meeting setups.
  • Ensure adherence to regulatory and governance frameworks applicable to different entity structures.
  • Oversee the use of board management software and compliance tracking tools.
  • Train and mentorteam members on corporate governance, board processes, and minutes drafting to enhance the team’s governance knowledge.
  • Provide expert guidance on best practices for board and committee meetings.
  • Working in a pressurized, time-sensitive environment
  • To record all time on the Company’s time recording system and ensure narrative is clear
  • Achieve financial targets as determined by management
  • Operates in accordance with established SLA’s
  • Contributes to the ongoing efficiency and process development within the team
  • Collaborates with colleagues across the organisation to make sure the client expectations are met
  • Acts as a point of knowledge and excellence for all Board related matters’ queries
  • Ensure that senior leadership has complete transparency into governance processes, board activities, and any issues that may require their attention, enabling them to lead with confidence.
  • Maintain high standards of service quality, professionalism, and discretion in handling client matters.

Other

  • The ideal candidate will possess extensive company secretarial expertise, ensuring compliance with all legal and regulatory frameworks while also demonstrating the ability to train and mentor staff at all levels.
  • Previous experience in handling board matters and minute writing across multiple jurisdictions is essential.
  • Minimum 3 years’ experience in a company secretarial role.

Our Office Charter

Five simple behavioural promises that will create an amazing and highly productive working environment at Hawksford.

No Hierarchy

We all have an equal right to enjoyment and use of all spaces, regardless of job level or department

Have Fun

Be happy and never be afraid to laugh, enjoy yourself, and create magic moments for others

Say Hi

The office is designed for interaction, so be proactive to build new relationships and spread positive energy on your way

Respect Everyone

We are all different, and that’s a good thing! Be patient, kind and appreciative of these differences

Be Flexible

Bring a positive attitude with you into the office and always be receptive to change.

CDD Administrator

About the job

Summary:

At this level, roles are held by experienced professionals responsible for providing proven specialist/technical expertise in AML and CDD. Responsibilities often involve interpreting or assessing CDD and onboarding cases, dealing with complex structures, identifying CDD gaps.

Individuals in this role are accountable for maintaining high standards of service quality and professionalism, exercising discretion within the framework of established operational policies and precedents.

The ideal candidate will effectively manage matters through a successful conclusion, demonstrating strong organisational skills and the ability to perform and deliver under pressure. They will have excellent relationship management skills, written skills, be adaptable, and have a can-do attitude when looking at CDD coupled with a commercial approach to risk.

Responsibilities

  • Review client due-diligence cases to ensure compliance requirements are met
  • Ensure good quality, complete and up to date set of records for all associated parties to meet legal and regulatory requirements.
  • Perform research via internal and external sources where possible to support CDD packs in accordance with regulatory and KYC requirements
  • Manage and maintain core database
  • Working in a pressurized, time-sensitive environment
  • Understand and articulate CDD requirements
  • To record all time on the Company’s time recording system and ensure narrative is clear
  • Achieve financial targets as determined by management
  • Operates in accordance with established SLA’s
  • Contributes to the ongoing efficiency and process development within the team
  • Collaborates with colleagues across the organisation to make sure the client expectations are met
  • Provides support to client-facing functions in the identification and completion of all relevant documentation to support any remediation projects.
  • Acts as a point of knowledge and excellence for all CDD queries
  • Minimum 3 years’ experience in AML CFT regulations for Jersey
  • Previous experience working in a share service centre would be an advantage

Our Office Charter

Five simple behavioural promises that will create an amazing and highly productive working environment at Hawksford.

No Hierarchy

We all have an equal right to enjoyment and use of all spaces, regardless of job level or department

Have Fun

Be happy and never be afraid to laugh, enjoy yourself, and create magic moments for others

Say Hi

The office is designed for interaction, so be proactive to build new relationships and spread positive energy on your way

Respect Everyone

We are all different, and that’s a good thing! Be patient, kind and appreciative of these differences

Be Flexible

Bring a positive attitude with you into the office, and always be receptive to change

Junior Administrator – People Team

About the job

Summary:

Roles at this level work within established processes and procedures, with day to day supervision and clear guidance to deliver on all HR administration. All administration will be performing tasks within specific timeframes and responding to queries to ensure an efficient and effective service to the business. You will predominately support the Senior Advisor based in Mauritius and the Global People Team by working on both local and global processes which will ultimately build your knowledge and understanding of the People Team Function at Hawksford.

Principal Accountabilities:

People Team Administration

  • Responsibility for dealing with the day-to-day administration and ensuring all tasks are managed within set timeframes.
  • Maintain and monitor the sickness records globally including dealing with the administration of medical certificates. Understand global / locational sickness triggers and escalate and create reports to relevant teams upon request.
  • Prepare all offer letters and contracts with a quick turnaround to enhance the candidate experience.
  • Create any other letters and correspondence from across the Group including reference letters, change of terms and conditions etc.
  • Responsible for all the administration for all new starters and leavers, ensuring all induction arrangements are in place and all exit interviews are scheduled for the Group.
  • Follow and complete all checklists associated with local and global processes to ensure consistency and accuracy.
  • Maintain staff data on the Global HR system and ensure all data is input correctly.
  • Responsible for keeping employee records up to date including electronic filing in SharePoint.
  • Provide payroll support to the Mauritius team by ensuring all information on a monthly basis is updated on Connect, with all the relevant back up being sent to Ursula (payroll system). This also includes running the payroll reports.
  • Responsible for organising and promoting the Values Reward scheme globally, ensuring all meetings are organised and certificates are provided.
  • Responsible for collating and organising all global long service awards in conjunction with the local People Team.
  • Support with the screening process for the Group and make sure that all staff have met the required screening requirement in line with the onboarding process.
  • Assist with exploring new and creative ways of attracting talent to the business.
  • Provide administrative support to global L&D team
  • Act as a brand ambassador for the Group.

Other

  • To always maintain staff confidentiality.
  • Time management and organisation skills
  • Ability to work in a fast paced, high-volume environment.
  • Strong interpersonal skills, and ability to develop good working relationships at all levels both within the business and with external service providers.
  • Candidates should be educated at degree level
  • At least 1 year of relevant experience within a People Team function within financial services
  • Such other duties as the management may at times reasonably require.

Our Office Charter

Five simple behavioural promises that will create an amazing and highly productive working environment at Hawksford.

No Hierarchy

We all have an equal right to enjoyment and use of all spaces, regardless of job level or department

Have Fun

Be happy and never be afraid to laugh, enjoy yourself, and create magic moments for others

Say Hi

The office is designed for interaction, so be proactive to build new relationships and spread positive energy on your way

Respect Everyone

We are all different, and that’s a good thing! Be patient, kind and appreciative of these differences

Be Flexible

Bring a positive attitude with you into the office and always be receptive to change.

Associate Executive-Corporate Services

Job Description: The Associate Executive-Corporate Services is expected in providing a high standard of customer service to clients and assistance in ensuring all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently.

i) Key Functions
• Corporate and Trust Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk review.
• Liaising with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;
• Liaising with relevant authorities with regards to permits, licenses etc.;
• Developing and maintaining relationships with internal departments of the Company including Fund, Compliance, & Accounting to timely and effectively support the clients’ activities;
• Executing and monitoring bank transfers;
• Preparing client information packs and account opening forms;
• Preparing for meetings, booking meetings, preparation of documents for the meeting.

ii) Experience required
• Either a Degree in Law and Management or a Professional qualification.
• Minimum of 1 year working experience in a similar position within a Management Company;

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