Job Description

The Administrator – Accounting & Fund Administration will be responsible for the day to day accounting and fund administration of a portfolio of clients under the guidance and supervision of senior team members.

Qualifications & Experience

• Degree holder in accounting or related field or pursuing ACCA/ICAEW training
• 3-4 years experience in financial services sector and/or in a management company
• Ability to work in team
• Knowledge of legal & regulatory framework
• Proficient in Ms. Office Word, Excel, PowerPoint & Outlook
• Good Customer Relations skills

Job Description:

• Managing the day-to-day activities of the team;
• Empowering team members with skills to improve their confidence, product knowledge   and communication skills;
• Administer a select number of domestic companies, Sociétés and any other individual clients in a professional, proactive and positive manner whilst ensuring that the entities are in good legal standing;
• Assist the Manager in the review of documents (agreements, proposals, resolutions, etc) relating to the Relationship Officers’ portfolio of Clients;
• Act as an important link between the Manager and the staff under supervision;
• Maintain and develop good relationship with the Clients and service providers such as Banks, auditors etc. and liaise with Government Bodies;
• Organise, attend and take minutes of clients’ board meetings and shareholders’ meetings.

 

 

 

Job Description:

The main duties will include:

• To maintain the accounting records of client
• To prepare clients’ financial statements and management accounts
• To assist in tax compliance work
• To liaise with auditors, legal advisers and authorities
• To prepare NAV calculations for a portfolio of fund entities
• Any other ad-hoc duties

 

Desirable Qualifications and Experience:

• Degree Holder (minimum 2:1 in Management / Finance)
• ACCA Level 1 /Level 2 or equivalent
• Focused, meticulous and organized
• Relevant experience would be a definite advantage

Duties and responsibilities

1. Act as the point of contact between custodians, banks and authorities, the operations teams and the Compliance team and ensure proper and effective communication is maintained.
2. Responsible for the on-boarding of clients, including first level of review for the due diligence documentations, account opening and daily transfer of cash and securities processes.
3. Processing client payments, trades, account amendments and updates on a frequent basis
4. Corporate Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews, attending client meetings and handling discussions regarding client administration matters. Ensure a timely and efficient customer service is provided.
5. Support portfolio valuation process and procedures such as:

• Maintenance of client support systems, record keeping and data
• Understand client suitability requirements and support your investment team through gathering of the relevant information to support client suitability, producing client summaries/welcome letters.
• Maintain and build good relationships with the team and wider functions, taking responsibility for sharing knowledge and business updates with your own team and/or department as appropriate in order to identify opportunities for operational efficiency and process improvement.
• Contribute to relevant company development by actively participating in projects, committees etc.

Knowledge and skills required

• Undertaking/ willing to undertake further professional accounting/finance qualifications and/or
• Has a degree in Finance or accounting and/or related fields
• Minimum 1 year of experience working in a similar role in Financial Services/Management Company, the Investment or Wealth Management industry (desirable)
• Experience managing end-to-end administration processes (desirable)
• Knowledge of regulatory environment in which we operate

The requirements are as follows:

• Conduct the compliance programme of the Company and prepare the compliance report to the Board on a quarterly basis.
• Responsible for the day-to-day operations of the compliance function to manage the risk compliance of the Company.
• Draft, implement and update internal compliance processes, procedures, policies, documents, and controls.
• Liaising with various stakeholders in implementing compliance policies and procedures in the organization.
• Conduct customer onboarding, customer file reviews and check customer due diligence documentation.
• Oversee and review the tasks completed by the junior compliance members.
• Evaluate business activities (E.g investments) to assess compliance risks.
• Keep up-to-date with current and new regulatory rules, guidelines and provide and deliver in-house training to the team on regulatory matters.
• Liaise with the regulator on any queries pertaining to the Company.
• Provide ad-hoc advice to EKADA team on regulatory requirements.
• Handling FATCA and CRS requirements on behalf of the Company
• Implement and monitor the day- to day operation of AML/CFT policy and procedures;
• Undertaking a review of all internal disclosures in the light of all available relevant information and determining whether or not such internal disclosures have substance and require an external disclosure to be made to the FIU;
• Maintaining all related records;
• Report to the Board of Directors or a Committee of the Board on any material breaches of the internal AML/CFT policy and procedure of the AML/CFT laws, codes and standards of good practice.
• Preparing reports annually and such other periodic reports as he/she deems necessary to the Board or a committee of the Board.
• Act as a point of contact among EISCL, the FSC and FIU for all matters relating to cases or suspicions of money laundering;
• Establish, reassess and ensure compliance with AML laws and internal control procedures set up to prevent money laundering;
• Receive internal STR from EISCL staff.
• File the external STR with the FIU if need be;
• Respond promptly to any request for information made by the FSC or FIU;
• Ensure that employee training programs are conducted for all EISCL employees so that they are aware of the anti-money laundering laws and regulations and their responsibilities with respect to same and to maintain proper records of such training;
• Ensure that the Compliance, Control & AML/CFT manual is constantly updated to reflect developments in money laundering legislation.
• To remedy any shortcomings/ deficiencies and breaches identified by the FSC.
• Any other duties which may be required by the business by the Head of Operations and Directors.

 

The ideal candidate will:

• Have an LLB or law with management
• Have at least 5+ years relevant experience in the corporate field, and valid AML/CFT professional certification (FSI, ACAMS or ICA)
• Fluent in English and French (written and spoken)
• Basic legal and transactional knowledge and skills
• Flexible, proactive and very attentive to details.
• Team player with excellent communication skills.
• Diligent, punctual and conscientious.
• Proficiency in Microsoft Office- Word, Excel, and Power Point

Key Skills And Traits Would Include:

• Organizational and time management skills
• Excellent communications skills, written and spoken, with clients
• Attention to detail and risk assessment
• Flexibility and adaptability in a dynamic environment
• Ability to form part of a team

Duties:

• Assist the Senior Corporate Administrator in the provision of corporate services to clients
• Responsible for drafting payment instructions, manually and on internet banking, preparing checklists for inwards and outward transfers, ensuring supporting invoices and documentations are in order;
• Doing the statutory filings and timely follow ups with the relevant authorities;
• Ensure that client, local, international and industry specific requirements are met and legal updates shared;
• You will maintain data and ensure proper reporting and record keeping (both physical and on the software)
• You will assist in a daily office work with preparing various reports and drafts for outgoing and incoming mails/documentation
• You will fulfil other administrative tasks as and when required

Requirements:

• You have a university degree in the field of Administration or Legal /started a professional qualification;
• 1+ years of experience in provision corporate services to international clients
• You are fluent in English and French (written and spoken);

SENIOR ADMINISTRATOR

Job Description

Main Responsibilities:

– To manage and be responsible for the day-to-day corporate duties of client entities and being the direct point of contact;

– Attend to client queries in a timely manner with a high service standard, ensuring ownership through to completion

– Ensure all transactions pertaining to the management of clients’ affairs are executed timely and efficiently and proper checks from Compliance department are done

– Prepare, when applicable, and review written resolutions for the approval of transactions (including investments, restructuring, disposal of investment, etc.)

– Prepare, when applicable, and review board packs including attending board meetings (preparation of minutes and follow up on actions)

– Review payment instructions both manually and via internet banking

– Build and maintain good relationships internally with juniors, peers and senior management

– Attend client meetings with manager as and when required

– Ensure that necessary filings as per the legal and regulatory framework are made within the prescribed deadline

– Ensure compliance with internal systems, procedures and processes

– Train junior staff on corporate administration duties

– Any other duties that may from time to time be required, which are appropriate to the role and business requirements

Requirements

• Degree holder in administration or legal and/or ICAEW/STEP part or fully qualified
• 5+ years’ experience in the financial services sector and/or in a management company

 

Key Competencies

• Good interpersonal skills to ensure effective working relationships with colleagues within a global team and training the junior administrator;
• Maintain and develop a wide knowledge and understanding of corporate administration generally, to include anti-money laundering, compliance and relevant legislation.
• Well organised, with an ability to prioritize work and capable to multi-task/work under tight deadlines
• Proficiency in MS office applications (Word & Excel)

Job Description:

• Review and prepare financial statements
• Work with auditors.
• Communicate with foreign clients with regards to financials of their companies
• Calculation of Solvency Test, Tax Liabilities …
• Prepare Purchase Orders and Invoices.
• Perform any other adhoc duties as assigned by Management

 

Qualifications:

• Minimum ACCA Level 1 (completed) and currently reading for ACCA Level 2
• Minimum 1 years working experience in a similar job in the offshore sector.
• Familiar with reporting requirements under the Income Tax Act, Companies Act and Financial Services Act.
• Experience in using Accounting Software (E.g. QuickBooks)
• Good communication skills – verbal and written (English and French)
• IT literate (Word, Excel, Emails).

The corporate administrator shall be responsible for the day-to-day administration of portfolio of client entities of GBC, Authorised Companies, Trust, Foundation and Domestic companies.

Duties and Responsibilities:

• Manage a portfolio of companies under the supervision of senior staff;
• Perform the day-to-day administration of the companies, and monitor compliance of files, according to the relevant laws of Mauritius and of our internal procedures;
• Draft and prepare minutes of meeting, resolutions, prepare board packs;
• Attend clients’ payments requests
• Prepare and file statutory documents with the relevant authorities;
• Liaise with external parties such as regulatory bodies, banks and auditors, as well as with clients.
• Any other duties as may be assigned by Management.

Qualifications:

• Degree Holder in Management or Finance or ICSA or any other relevant field;
• At least 3 years working experience in a Management Company as administrator;
• Good communication skills, spoken and written (English & French)

Others:

• Ability to work in a team and in a dynamic environment
• Able to work under pressure and meet tight deadlines;
• Be well versed with the MRA Rules, Companies Act, Financial Services Commission Guidelines, Trust Act and other related Acts and Regulations.
• Knowledge on AML CFT
• Flexible to travel abroad for client meetings (expenses to be borne by Alliance Financial Services)

Job Description:

• Managing the day-to-day activities of the team;
• Empowering team members with skills to improve their confidence, product knowledge and communication skills;
• Administer a select number of domestic companies, Sociétés and any other individual clients in a professional, proactive and positive manner whilst ensuring that the entities are in good legal standing;
• Assist the Manager in the review of documents (agreements, proposals, resolutions, etc) relating to the Relationship Officers’ portfolio of Clients;
• Act as an important link between the Manager and the staff under supervision;
• Maintain and develop good relationship with the Clients and service providers such as Banks, auditors etc. and liaise with Government Bodies;
• Organize, attend and take minutes of clients’ board meetings and shareholders’ meetings.