Job Description:
The Administrative Assistant & Receptionist shall report to the Manager – Finance & Administration and or the Chief Operating Officer within Ashton Financial Partners Ltd. The individual will be responsible for the day-to-day administrative tasks and for attending incoming communications.
RESPONSIBILITIES:
- Greet and welcome visitors, respond to their queries in a professional manner, providing excellent customer service.
- Preparation and service of tea/coffee to clients and visitors attending meetings at the office.
- Provide assistance in times of training and meetings, including logistical support for transport arrangements, bookings amongst others.
- Attend promptly and efficiently to all incoming communications received via telephone, fax or email and distributes communications and messages to the relevant staff members or department.
- Ensure that the reception counter is always kept tidy and conveys the image of a well-organised, presentable and professional workspace.
- Preparation of database, document filing, updating client information on relevant internal systems.
- Responsible for incoming mails, entries in the visitors’ book and dispatch book and organizes dispatches with messengers.
- Prepare purchase requisitions/orders and liaise with suppliers as instructed, including purchasing office groceries
- Process purchase invoices and payments, prepare and edit correspondence, memos and other documents.
- Be professional, polite and courteous to the company’s internal and external customers and visitors at all times, promoting the excellent image and reputation of the company. Be in proper corporate attire.
- Familiarize and adhere to internal policies and procedures.
Qualifications & Experience
- At least 2 years of experience in a similar position.
- Minimum HSC
- Fluent in French and English
- Verbal and written communication skills
- Professional personal presentation
- Customer service orientation
- Information management skills
- Time Management, Organizing and planning
- Attention to details
- Team player
- Reliability
Job Description:
The Senior Client Accountant will be responsible of the administration and management of the accounting of a portfolio of clients.
Client Accounting & Portfolio Management
- Responsible for the administration of a portfolio of clients including all aspects of accounting and reporting requirements;
- Preparation of monthly, quarterly and year-end closings;
- Preparation of weekly, monthly, quarterly, annual NAV;
- Preparation of accountings reports and of monthly/quarterly management accounts required by clients;
- Preparation of annual statutory financial statements in accordance with IFRS, Company law and Group guidelines;
- Manage client responsibilities towards meeting regulatory and statutory deadlines;
- Review work assigned to Junior Accountants and to ensure accounting records are accurate and in compliance with internal policies and procedures;
- Review all reconciliation schedules prepared by Junior Accountant;
- Load invoices from suppliers into accounting system;
- Load payments on banking profile and prepare all relevant paper works for payment sign off;
- Prepare accounting files for audit and manage the audit process;
- Review/Prepare VAT schedules and reports as required for VAT submissions;
- Liaising and interacting with clients, other offices and third parties as required;
- To prepare other reports and participate in projects as and when required;
- Maintain client relationship by responding professionally on a timely basis and providing quality to clients;
- Any ad hoc duties/projects prescribed and assigned by the management.
Qualification & Experience
- Professional accounting qualification such as ACCA/ACA/CIMA – Essential or any equivalent qualifications
- At least 3 years work experience in a Global Business Sector
- Experience in Fund Accounting and payment intermediary services
- Must be able to work independently, pay meticulous attention to detail and meet deadlines
- Excellent interpersonal skills being an effective communicator and listener with the ability to provide clear and precise explanations
- Confident out-going individual with a high level of personal integrity and motivated.
Remuneration
Salary commensurate with experience and qualifications.
Job Description
Role and responsibilities of the job position:
• Arranging for formation of global business companies, trusts, foundations, partnerships, funds and administration of such entities.
• Administration of a portfolio of client entities daily with direct contact with clients and reporting back to the Senior Trust and Corporate Administrator.
• Ensuring compliance with legislation, legal documentation, trust deed, company constitution, policy and procedures.
• Arranging for and attend annual meetings of trustee and board of client companies.
Criteria & Experience required:
• Degree in STEP, Finance and Law, Management.
• Minimum 3 years in the global business sector
• Excellent command of written and spoken English
• Ability to be multitask, prioritise and manage time effectively.
• Knowledge of NavOne would be an asset.
• Ability to work under pressure and meet tight deadlines.
• Demonstrate good time management, prioritisation and organisational skills.
• Good written and verbal communication skills.
• Good numerical and analytical skills.
Job Description:
Role and responsibilities of the job position:
- Preparation and posting final bookkeeping entries required for producing Financial Statements and Management Accounts.
- Support month end and year end close process.
- Assist in the preparation of VAT returns and other returns.
- Prepare and post accounts payables and receivables and any bank transactions for the internal accounting portfolio.
- Provide information for audits and attending to internal and external auditor’s queries.
- Assist the Management Accountant in any other accounting duties.
Criteria & Experience required:
- Holds or studying towards ACCA or any accounting qualification.
- Minimum of 3 years of accounting experience.
- Knowledge of general accounting principle (IRFS).
- Knowledge of technical accounting skills as well as applicable laws and regulations.
- Ability to work under pressure and meet tight deadlines.
- Demonstrate good time management, prioritization and organizational skills.
- Good written and verbal communication skills.
- Good numerical and analytical skills.
Job Description:
Role and responsibilities of the job position:
• Preparation and posting final bookkeeping entries required for producing Financial Statements and Management Accounts.
• Support month end and year end close process.
• Assist in the preparation of VAT returns and other returns.
• Prepare and post accounts payables and receivables and any bank transactions for the internal accounting portfolio.
• Provide information for audits and attending to internal and external auditor’s queries.
• Assist the Management Accountant in any other accounting duties.
Criteria & Experience required:
• Holds or studying towards ACCA or any accounting qualification.
• Minimum of 3 years of accounting experience.
• Knowledge of general accounting principle (IRFS).
• Knowledge of technical accounting skills as well as applicable laws and regulations.
• Ability to work under pressure and meet tight deadlines.
• Demonstrate good time management, prioritisation and organisational skills.
• Good written and verbal communication skills.
• Good numerical and analytical skills
Job Description:
The main duties will include:
- Collating and reviewing Customer Due Diligence (“CDD”) documents and attending to queries
- Following onboarding procedures
- Ongoing reviews of CDDs
- Ensuring CDDs are kept up to date
- Conducting regular reviews of client files and transactions
- Preparing compliance reports
- Reporting to the Compliance Officer on status of reviews
- Diligently saving, organising CDDs and reports
- Providing support to the Senior KYC Analyst
- Any other ad-hoc duties
Desirable Qualifications and Experience:
- Degree Holder (minimum 2:1 in Management / Finance)
- Focused, meticulous and organized
- Relevant experience would be a definite advantage
