Corporate Administrator – Corporate Services

Department:
Corporate Services

Reporting To:
Corporate Manager, Corporate Services

Purpose of the Role

The Corporate Administrator will play a key role within the Corporate Services team at Dolphin Management Services Ltd, supporting the administration and lifecycle management of a diverse portfolio of global business companies and fund structures. The role requires proactive collaboration, a strong understanding of corporate governance, and a commitment to delivering high-quality service to our international clientele.

This position provides an excellent platform for individuals seeking to grow their career in a dynamic, professional, and compliance-driven environment.

Key Responsibilities

Client Service

• Develop an understanding of client structures, mandates, and service expectations.
• Maintain regular communication with clients, relationship managers, and internal teams to ensure consistent and seamless service delivery.
• Take ownership of assigned tasks and deadlines, ensuring a high standard of work and responsiveness.
• Assist the Corporate Manager in resolving client-related issues and queries in a timely and effective manner.

Business-as-Usual Operations

• Assist in the day-to-day administration of companies, trusts, and fund structures, including maintenance of statutory records and registers.
• Coordinate and support client onboarding processes, including collection and preparation of KYC/CDD documentation.
• Review or prepare CDD packs for standard and high-risk structures, ensuring compliance with internal policies and FSC guidelines.
• Support investor onboarding, transaction processing, and lifecycle event documentation such as capital calls and distributions.
• Prepare or review fund sub-closes on relevant systems, maintain accurate records, and ensure documentation is complete.
• Perform or review bank account reconciliations and cash flow summaries as required.
• Respond to and manage investor and fund manager communications in a professional and timely manner.
• Ensure all activities are executed within stated Service Level Agreements (SLAs) and in compliance with internal quality standards.
• Collaborate with internal teams (e.g., Fund Services, Compliance, Finance) for reviews, sign-offs, and cross-functional projects.
• Support the implementation of internal or client-driven projects within the Corporate Services department.
• Contribute to a culture of teamwork, accountability, and service excellence.

Ad-hoc & Project-Based Tasks

• Participate in periodic reviews and audits of client files.
• Assist with regulatory filings and corporate secretarial duties, including preparation of resolutions, minutes, and board packs.
• Support business process improvements and documentation of standard operating procedures.
• Undertake other tasks or responsibilities as assigned by Management.

Qualifications & Experience

Degree in Law, Management, Accounting, or related field preferred.

• Minimum 1–3 years of experience in corporate administration or global business services.
• Familiarity with the regulatory framework in Mauritius, including FSC requirements and AML/CFT obligations.
• Experience in working with fund structures or private equity clients is an advantage.

Skills & Competencies

• Strong organisational and time management skills, with the ability to manage multiple deadlines.
• Excellent written and spoken English; proficiency in French is an advantage.
• High level of accuracy and attention to detail.
• Sound knowledge of corporate documentation and governance requirements.
• Team-oriented, with a proactive and client-centric mindset.
• Proficient in Microsoft Office Suite and corporate administration software.

What We Offer

• A structured environment focused on quality, discretion, and professionalism.
• Exposure to complex international structures and regulatory requirements.
• Career development opportunities within a growing boutique financial services firm.
• A collaborative team culture with strong leadership and mentoring support.