Senior Executive – Fund Administration

About the job
Job Specification:

The Senior Executive – Fund Administration will supervise the work of the Executive Team Members, overseeing a defined and varied set of client servicing deliverables for a sub-portfolio within Fund Services Department under the supervision of the Manager.

Nature of work and contribution:

• Attend to administrative and company secretarial tasks and manage a sub-portfolio of clients (including complex structures) under the supervision of the reporting line (s);
• Supervise at the Executives in the team, ensuring relevant workload is reviewed, organised and allocated appropriately to meet target deadlines;
• Review of work of the Executives on the day-to-day matters as delegated by the immediate/subsequent reporting line(s);
• Act as direct liaison for day-to-day service issues for the portfolio of clients; reporting any service or support incidents, breaches or relevant matters through the immediate/subsequent reporting line(s);
• Attend and ensure all client servicing and support requests are delivered accurately, efficiently and in line with all associated and relevant Policies, Procedures and Regulation;;
• Attend to statutory filings with FSC, ROC and other statutory bodies;
• Assist the reporting line (s) to convene meetings of directors/shareholders, attend board meeting and prepare minutes;
• Be proactive and provide prompt, excellent and professional administration services;
• Ensure that the databases and core records are kept up to date and all relevant activity and transactions within scope of role are captured in the appropriate system;
• Conduct administrative and/or client risk reviews on existing structures under the supervision of the reporting line (s);
• Comply with the internal control and audit standards;
• Work with immediate/subsequent reporting line(s) to ensure all internal/statutory deadlines are met, as applicable;
• Assist the reporting line (s) for collection of Debtors for the Department.

Knowledge, skills & experience:

• Bachelor degree in Management/Finance/Law and/or level 2 ICSA
• Between 3-5 years work experience in a similar position
• Knowledge of Microsoft Office tools
• Basic knowledge of accounting
• Sound knowledge of Companies Act, Financial Services Act and relevant legislation affecting the Global Business Sector in Mauritius
• Good communication skills (written and spoken English)
• Strong work ethic, professional and team player
• Quick learning ability to new systems and operational procedures