Junior Administrator – People Team

Summary:

Roles at this level work within established processes and procedures, with day to day supervision and clear guidance to deliver on all HR administration. All administration will be performing tasks within specific timeframes and responding to queries to ensure an efficient and effective service to the business. You will predominately support the Senior Advisor based in Mauritius and the Global People Team by working on both local and global processes which will ultimately build your knowledge and understanding of the People Team Function at Hawksford.

Principal Accountabilities:

People Team Administration

• Responsibility for dealing with the day-to-day administration and ensuring all tasks are managed within set timeframes.
• Maintain and monitor the sickness records globally including dealing with the administration of medical certificates. Understand global / locational sickness triggers and escalate and create reports to relevant teams upon request.
• Prepare all offer letters and contracts with a quick turnaround to enhance the candidate experience.
• Create any other letters and correspondence from across the Group including reference letters, change of terms and conditions etc.
• Responsible for all the administration for all new starters and leavers, ensuring all induction arrangements are in place and all exit interviews are scheduled for the Group.
• Follow and complete all checklists associated with local and global processes to ensure consistency and accuracy.
• Maintain staff data on the Global HR system and ensure all data is input correctly.
• Responsible for keeping employee records up to date including electronic filing in SharePoint.
• Provide payroll support to the Mauritius team by ensuring all information on a monthly basis is updated on Connect, with all the relevant back up being sent to Ursula (payroll system). This also includes running the payroll reports.
• Responsible for organising and promoting the Values Reward scheme globally, ensuring all meetings are organised and certificates are provided.
• Responsible for collating and organising all global long service awards in conjunction with the local People Team.
• Support with the screening process for the Group and make sure that all staff have met the required screening requirement in line with the onboarding process.
• Assist with exploring new and creative ways of attracting talent to the business.
• Provide administrative support to global L&D team
• Act as a brand ambassador for the Group.

Other

• To always maintain staff confidentiality.
• Time management and organisation skills
• Ability to work in a fast paced, high-volume environment.
• Strong interpersonal skills, and ability to develop good working relationships at all levels both within the business and with external service providers.
• Candidates should be educated at degree level
• At least 1 year of relevant experience within a People Team function within financial services
• Such other duties as the management may at times reasonably require.

Our Office Charter

Five simple behavioural promises that will create an amazing and highly productive working environment at Hawksford.

No Hierarchy

We all have an equal right to enjoyment and use of all spaces, regardless of job level or department

Have Fun

Be happy and never be afraid to laugh, enjoy yourself, and create magic moments for others

Say Hi

The office is designed for interaction, so be proactive to build new relationships and spread positive energy on your way

Respect Everyone

We are all different, and that’s a good thing! Be patient, kind and appreciative of these differences

Be Flexible

Bring a positive attitude with you into the office and always be receptive to change.