Operations Associate

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

JOB SPEC_ OPERATIONS ASSOCIATE (reporting to LONDON)

Operations Associate – As an Associate, you will be part of a small team supporting client management in the Corporate Services and Private Clients business based in London. The business has five separate client management teams that provide a host of services to c.1400 entities that are managed on behalf of both institutional clients including banks and alternative lenders, investment managers and corporations as well as private clients.

OPERATIONS ASSOCIATE RESPONSIBILITIES:

• Complete clerical and administrative tasks.
• Maintaining client records on Trust Accounts including accounting and data entry.
• Monitoring the receipt of trust income.
• Determining the level of income distributions to trust beneficiaries.
• Calculating and taking fees.
• Reconciling cash and other assets.
• Initiating payments and general banking.
• Prepare information for the completion of investment reviews – analysis of cash positions, outstanding liabilities and capital gains.
• Preparing valuations of investments.
• Invoicing and billing.
• Assisting with tax and annual trust reporting.
• Maintaining diaries and control charts, tracking actions.
• Placing supply orders.
• Organising couriers.
• Deal with ad-hoc queries from client managers, reacting promptly and efficiently to administrative issues as they arise.

OPERATIONS ASSOCIATE REQUIREMENTS:

• Strong analytical and organizational skills.
• Excellent verbal and written communication skills.
• Ideally 1 or 2 years’ experience in an administrative or operational role.
• Strong computer proficiency and familiarity with Excel and Microsoft Office applications.
• Must be detail and solutions-oriented, have business acumen, problem-solving skills, be adaptable and commercially minded.
• Ability to work well under pressure and with minimal supervision.