Senior Corporate Secretarial Officer

Summary:

At this level, roles are held by experienced professionals responsible for providing proven specialist/technical expertise, and/or managing a diverse team and/or resources. Responsibilities often involve interpreting or assessing client needs, identifying trends, generating original ideas and testing innovative solutions in complex scenarios. Individuals in those roles are accountable for maintaining high standards of service quality and professionalism, exercising discretion within the framework of established operational policies and precedents.

The ideal candidate should possess exceptional minutes-writing skills, ensuring accuracy, professionalism, and confidentiality, alongside a strong understanding of corporate governance frameworks across multiple jurisdictions. They should have experience handling Funds, Trusts, Corporates, and Private Clients, with expertise in board logistics management, including agenda preparation and meeting coordination.

Additionally, the candidate must demonstrate the ability to train and mentor staff, fostering a culture of excellence and continuous learning, as well as strong relationship management skills to engage with boards and senior management. The candidate should also be highly organized, detail-oriented, and capable of working under pressure. They will have excellent relationship management skills, be adaptable, and have a can-do attitude when looking at new business coupled with a commercial approach to risk.

Responsibilities

• Organize and manage board and committee meetings across different client structures.
• Draft high-quality board minutes, ensuring clarity, accuracy, and compliance with governance standards.
• Prepare and distribute board packs and agendas, ensuring timely delivery and comprehensive documentation.
• Advise boards and senior management on corporate governance best practices, statutory obligations, and compliance requirements.
• Coordinate and manage all board logistics, including scheduling, venue arrangements, and virtual/hybrid meeting setups.
• Ensure adherence to regulatory and governance frameworks applicable to different entity structures.
• Oversee the use of board management software and compliance tracking tools.
• Train and mentorteam members on corporate governance, board processes, and minutes drafting to enhance the team’s governance knowledge.
• Provide expert guidance on best practices for board and committee meetings.
• Working in a pressurized, time-sensitive environment
• To record all time on the Company’s time recording system and ensure narrative is clear
• Achieve financial targets as determined by management
• Operates in accordance with established SLA’s
• Contributes to the ongoing efficiency and process development within the team
• Collaborates with colleagues across the organisation to make sure the client expectations are met
• Acts as a point of knowledge and excellence for all Board related matters’ queries
• Ensure that senior leadership has complete transparency into governance processes, board activities, and any issues that may require their attention, enabling them to lead with confidence.
• Maintain high standards of service quality, professionalism, and discretion in handling client matters.

Other

• The ideal candidate will possess extensive company secretarial expertise, ensuring compliance with all legal and regulatory frameworks while also demonstrating the ability to train and mentor staff at all levels.
• Previous experience in handling board matters and minute writing across multiple jurisdictions is essential.
• Minimum 3 years’ experience in a company secretarial role.

Our Office Charter

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No Hierarchy

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Have Fun

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Be Flexible

Bring a positive attitude with you into the office and always be receptive to change.