Job Description:

     Role and responsibilities of the job position:

• Preparation and posting final bookkeeping entries required for producing Financial Statements and Management Accounts.
• Support month end and year end close process.
• Assist in the preparation of VAT returns and other returns.
• Prepare and post accounts payables and receivables and any bank transactions for the internal accounting portfolio.
• Provide information for audits and attending to internal and external auditor’s queries.
• Assist the Management Accountant in any other accounting duties.

 Criteria & Experience required:

• Holds or studying towards ACCA or any accounting qualification.
• Minimum of 3 years of accounting experience.
• Knowledge of general accounting principle (IRFS).
• Knowledge of technical accounting skills as well as applicable laws and regulations.
• Ability to work under pressure and meet tight deadlines.
• Demonstrate good time management, prioritisation and organisational skills.
• Good written and verbal communication skills.
• Good numerical and analytical skills.

We are looking for a Training Coordinator/Accounting Officer who would be responsible for developing and managing our training programmes, and to handle the financial record of the organisation. 

Responsibilities include:

• Internal Accounting & Filings with Authorities.
• Coordinating Trainings activities.
• Adhering to MQA Quality Assurance Frameworks.
• Preparation of Workshop Costing and Pricing.
• Responsible for logistics arrangement for training such as catering, venue, training packs, Certificate etc.
• Liaising with training partners such as STEP, CLTI, CISI amongst others.
• Coordinating online structured learning platform.
• Preparing Refund Applications to HRDC.
• Application and coordination of GTES, SSDS, NTRS and any other HRDC schemes.
• Application for HRDC non award course- both face to face and structured learning.
• Liaison officer for training related activities.
• Act as secretary to Training and Capacity Building Sub Committee.
• Assist in preparing yearly training calendar.
• Assist in preparing marketing materials icw training.
• Assessing organisation internal training needs.
• Any other duties as assigned.

Requirements & Skills

• 2-5 years proven work experience as training coordinator, accounting officer or similar role.
• Hands-on experience coordinating training events in a corporate setting.
• Adequate knowledge and competency in accounting entries.
• Proficiency in MS Excel, Xero and other accounting software.
• Advanced organizational skills with the ability to handle multiple assignments.
• Strong communication skills

Job description:

• The implementation of the AML/ CFT policy and procedures
• Reporting to the Board of Directors on any material breaches of the internal AML/ CFT policy and procedures and of the AML/ CFT Laws, codes and standards of good practice
• Supporting the ongoing monitoring and resolution of AML / CFT related cases
• Providing advice and guidance on AML / CFT related matters where appropriate
• Supporting the business in compliance with both regulatory and statutory responsibilities
• Liaising with law enforcement agencies and other external partner whenever there is a need for
• To assist in reviewing on regular basis the compliance processes, methodology, policies whilst maintaining the compliance culture
• Ensuring adherence with internal controls, other AML/ CFT procedures implemented including relevant laws and regulatory requirements
• Staff training when necessary
• Suspicion Transactions Reporting when necessary
• To assist in conducting Business Risk Assessment and also any other compliance reviews (including file reviews) as being mandated by the Board of Directors or Senior Management
• Administrative duties and company secretarial work  (including liaising with the banks, the Registrar, the Financial Services Commission and other regulatory bodies)
• Ensuring compliance related works are carried out on VCS clients including any outsourced compliance function
• Perform any other related duties that may be assigned by Management.

Key responsibilities but not limited to the list below:
• Responsible for incorporation of client entities, i.e. the ROC & FSC application process.
• Attending to corporate secretarial functions.
• Ensuring a timely, efficient, and high-quality customer service.
• Ensuring compliance with anti-money laundering procedures, working closely with compliance team for the proper due diligence in gathering all the necessary data and information for a full new client reviews.
• Preparing client invoices as part of the billing processs.
• Preparing and organizing board documents within the required time frame.
• Instructing payments, statutory filings/returns in a timely manner.
• Liaising with external parties and regulatory bodies.
• Promoting Internal Team spirit.
• Training, mentoring, and guiding of team members in line with their role and responsibilities.
• Daily and effective input on timesheet on NavOne.
• Preparing client invoices as part of the billing process.
• Ensuring compliance of portfolio with applicable legal framework.
• Any other duties that may be required as the business requirements.

Qualifications:
• A Degree in Law and Management or a Professional qualification
• (ACCA/ICSA/STEP);
• Excellent knowledge of Legal & Regulatory framework;
• At least 5 years of working experience as a Corporate Administrator Or at least 2 years in a Senior Corporate Administrator’s role within a Management Company;
• Well-developed communication skills (both written and verbal) and technical abilities for the position.
• Organisational & resource management skills.
• Accurate with attention to details.
• Well versed Microsoft tools.