Main responsibilities and requirements:

• Preparation of financial statements and annual reports where applicable of companies in accordance with IFRS, Companies Act and other relevant GAAP;
• Preparation of managements accounts (monthly, quarterly, semi-annual, annual, ad-hoc) and liaise with the client services team/administrators in Ireland to ensure results are released in a timely manner;
• Provide day-to-day financial reporting services to a portfolio of clients, ensuring compliance with internal policies and procedures;
• Liaising with auditors and different regulatory authorities in view of accounting related work;
• 2 to 6 years relevant working experience, preferably in accountancy and knowledge of IFRS;
• A degree in the field of accounting and/or Finance; and/or partly or fully qualified ACCA.

 

Benefits:

• As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working
• Our people are our greatest asset, and we invest in talent development
• Join our global network, and you will benefit from education support, sponsorship and in-house training programs.

 

Hiring for Level – Associate to Senior Associate

To apply for this Private Equity and Hedge Funds Accountant role:

• You will need around 1 to 5 years of accounting working experience in the Fund industry.
• You will also require ACCA qualifications or be partly qualified or have equivalent qualifications such as Degree in Accounting/Finance.
• Are you proficient in Microsoft Office applications?
• Added advantage to have experience with Fund accounting software.
• You’ll need excellent time and organisational skills to work and meet agreed tight deadlines.
• Prepare and file Annual returns, APS returns, PAYE return, TDS returns, VAT returns, Indian tax returns within statutory due dates.
• Deal with tax issues, queries from MRA, clients and other authorities.

 

Benefits:

• As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working.
• Our people are our greatest asset, and we invest in talent development
• Join our global network, and you will benefit from education support, sponsorship and in-house training programs.

 

Additional information:

The Apex Group Ltd (“Apex” or “the Group”), established in Bermuda in 2003, is a global financial services provider. With over 80 offices worldwide and 12,000 employees in 38 countries, Apex delivers an expansive range of services to asset managers, financial institutions, private clients, and family offices. Apex’s purpose is to be more than just a financial services provider. The Group is committed to driving positive change to address three core areas: the environment and climate change, women’s empowerment and economic independence, and education and social mobility. Life at Apex isn’t just about the work you do. It’s about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today, and the more we grow, the more important that becomes. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take short-term or permanent relocation options.

 

 

JOB SUMMARY:

Under the direction of the reporting lines, the Team Leader is responsible for the administration and supervision of private equity fund structures.
In line with the set quality standards, the Team Leader acts as the quality controller by undertaking thorough reviews of client files and transactions prior to delivery. On the advisory front, the Team Leader ensures that solutions provided to clients are appropriate, compliant, and as per company standards. The latter actively supports the Manager and Head of Fund & Investor Services in driving the team by effectively coaching, motivating, training and ultimately retaining employees.

 

KEY RESPONSIBILITIES:

• To ensure Clients’ satisfaction and delivery.
• To be the point of contact for clients as appropriate.
• To liaise with clients and other parties on technical matters.
• To attend to queries of new and existing clients including funds and other structures.
• To monitor and chase debtors recovery and able to track additional services for extra billing.
• To promote positive attitude and develop team spirit.
• Perform a series of critical supervisory functions that include, but are not limited to the following:

1. Train, guide, and coach team members on technical aspects of the job to ensure readiness to deliver work;
2. Assign and monitor task of each team member to ensure a fair balance of workload and timely delivery;
3. Review work of team members and take corrective measures as necessary to ensure high quality output;
4. Assist Manager and Head of Fund & Investor Services in conducting performance reviews of fund administrators/accountants and other juniors;
5. Monitor client feedback/complaints and take the lead in resolving issues of varying complexities promptly, in order to the provide them with an improved quality and high standard of service;
6. Ensure that the 24 hours policy is complied with in respect of client’s response;
7. Ensure a hassle free and productive board/client meeting by directing the team to proactively plan, organise and coordinate all pre-meeting information and documentations;

• To work on incorporation of Funds, CIS Managers, Investment Advisers and other licensees, GBC 1 entities and Authorized Companies and to liaise and follow up with relevant authorities.
• Proactively resolve clients’ issues and escalating as required.
• Prepare quotes and pitches for new business.
• To prepare and/or monitor the organization of Board, Committee and Shareholders’ meetings and ensure that notice and agenda and Board packs are properly drafted and sent to clients and attending Board meetings as required.
• To draft and/or review minutes of meetings and resolutions including coaching of junior staff with minutes drafting skills.
• To give support to staff in organizing and maintaining of statutory records.
• To perform and/or help staff in administrative and company secretarial duties on behalf of clients.
• To ensure and/or monitor that proper filings, scanning of statutory files and updating of information on system are being done.
• Ensure compliance with internal systems, procedures and processes.
• To be well versed with capital call/distribution workings and provide assistance with equalization and capital re-balancing workings.
• Circulate quarterly management accounts / capital account statements to investors.
• Assist the accounting team for the finalization and filing of annual audited financial statements.
• To handle and/or assist Manager/Assistant Manager in coaching junior staff.
• To follow internal procedures and deliver according to clients’ SLAs and to perform any other related duties.
• To ensuring that all entities are in compliance with all relevant laws, licensing conditions, regulations and guidelines and that deadlines are met.
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.
• To ensure accuracy and quality checks on all deliveries by the team.

 

BROADER CONTRIBUTION:

• Support the Manager and Head of Fund & Investor Services in driving cross selling initiatives through networking, events, social gatherings to entertain clients, aiming to foster and maintain business relationships.
• Develop, nurture, promote and maintain an active communication with clients, stakeholders, team members by maintaining regular contact or conducting regular meeting with the parties as applicable;
• Engage with subordinates in a cordial manner to ensure a motivated workforce, thus, contributing to creating and sustaining a healthy work culture;
• Adopt a collaborative approach in managing subordinates and display empathy in coaching and guiding the team to perform optimally;
• Cultivate a positive reinforcement attitude towards team members by providing constant constructive feedback, on the job recognition/appreciation for achievements and display tact when taking corrective measures;
• Contribute to the overall company’s training initiatives by preparing resources and facilitating training sessions on relevant topics, thus adding value in shaping a competent workforce;
• Perform any other mutually agreed functions and responsibilities.

 

KEY REQUIREMENTS:

• Either a Degree in Law and Management, Management, Business Administration, or a Professional Qualification (ICSA/ACCA/STEP);
• 6+ years of working experience within the offshore sector with at least 2 years’ experience in a supervisory role;
• Comprehensive knowledge and understanding of;

1. Legal and Regulatory framework, including Codes, FIAMLA Act, GBC, AC and KYC Standards;
2. Company Secretarial duties and Board matters;
3. Corporate and Trust Administration Functions, Compliance and Good Governance principles;

• An excellent mastery of the regulatory laws involved in servicing a variety of clients with portfolios of various complexities.

KEY SKILLS:

• Excellent company secretarial skills with the ability to draft and review complex resolutions, minutes and other relevant documents;
• Critical thinker and doer with the ability to solve complex problems and take challenging and effective decisions;
• A fluent and tactful communicator able to converse in both English & French, orally and in writing;
• Is agile, autonomous, self-disciplined and can productively work remotely;
• Has a positive attitude with excellent people skills;
• Has the ability to promote cohesion and team spirit;
• Inspires respect and display emotional intelligence in handling conflicts;
• Shows integrity and transparency at all times;
• Has excellent customer service skills;
• Has strong planning, organizing, and coordinating skills backed by sound time management skills;
• Is highly accurate and attentive to detail and focus on delivering excellent services at all times;
• Can juggle between priorities and multiple assignments efficiently to deliver within set deadlines;
• Has the ability to motivate and drive the team to efficiently deliver;
• Is a team player with the ability to promote cohesion and team spirit;
• Is autonomous, self-disciplined and can productively work remotely;
• Can operate in a fast moving, demanding and high-pressure environment.

 

JOB SUMMARY:

Under the direction of the reporting lines, the senior fund accountant will perform accounting function for client entities and be responsible for preparing annual financial statements, management accounts and other ad-hoc financial reporting in accordance with IFRS (or any other internationally recognized accounting standards), ensuring the accuracy and completeness of financial statements.

 

KEY RESPONSIBILITIES:

• Bookkeeping on sage pastel or other accounting software as and when required;
• Preparation of workpaper files with TB, GL, SOCI and SOFP extracted from accounting software;
• Preparation of ad-hoc accounts for dividend distribution/buyback;
• Responsible for a portfolio of clients and acting as the direct point of contact;
• Ensure all transactions pertaining to the management of the clients affairs are executed timely and efficiently.
• Perform accounting function for client entities, paying particular attention to agreements, contracts and other documents signed by an entity;
• Assist in classification of investments per IFRS guidelines (fair value through profit or loss, amortised cost, fair value through other comprehensive income) for populating financial statements;
• Ability to handle audit queries in a timely manner which includes but not limited to impairment assessment, expected credit loss calculation, etc;
• Liaising with auditors to complete yearly audits;
• Understanding of different structures, companies, limited partnerships, foundations, trust;
• Knowledge of how to populate ILPA reports;
• Must know how to read and interpret provisions of Limited Partnership Agreement/ any other relevant agreements;
• Understanding of how private equity funds work;
• Knowledge of concept of equalization/rebalancing/interest on equalization;
• Knowledge of accounting for open ended structures would be an advantage;
• Ability to work under pressure;
• Ability to coach junior staffs;
• Preparation of NAV reports for investors;
• Statutory Return: Prepare and submit all statutory returns as and when they fall due (quarterly computations & filing; upload returns on MNS and arrange for electronic filing; Quarterly filing of CIS managers/corporate & APS tax filing etc.) training will be provided;
• Assist in completing surveys for the local regulator;
• To represent the company in relevant social including seminars, conferences and cocktails;
• To be ready to entertain clients as & when requested by Senior Management with a view of fostering the business relationship;
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

 

KEY REQUIREMENTS:

• Either a degree in Accounting or at least ACCA level 3;
• Experience: Either 4 years of working experience as a Fund Accountant Or 2 years in a Senior Fund Accountants role within a Management Company;
• Relevant hands-on experience on Closed End Funds;
• Comprehensive knowledge and understanding of legal & regulatory framework, finance principles and reporting;
• An excellent mastery of the regulatory laws involved in servicing a variety of clients with portfolios of various complexities.

 

KEY SKILLS:

• Good analytical and problem solving skills;
• Proficient in Ms. Excel, Word, PowerPoint & Outlook;
• Excellent written and verbal communication skills – ability to draft effective communications (emails, letters, memos, instructions) with good grammar, spelling & proofreading skills;
• Strong organizational and multi-tasking skills;
• Ability to work in a fast moving, demanding, high-pressure environment;
• A high level of accuracy and attention to detail;
• Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;
• Ability to maintain high level of confidentiality;
• Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook.
• Is autonomous, self-disciplined and can productively work remotely;
• Can operate in a fast moving, demanding and high-pressure environment.

 

Job Description:

The Associate Executive-Corporate Services is expected in providing a high standard of customer service to clients and assistance in ensuring all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently.

 

Key Functions:

• Corporate and Trust Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk review.
• Liaising with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;
• Liaising with relevant authorities with regards to permits, licenses etc.;
• Developing and maintaining relationships with internal departments of the Company including Fund, Compliance, & Accounting to timely and effectively support the clients’ activities;
• Executing and monitoring bank transfers;
• Preparing client information packs and account opening forms;
• Preparing for meetings, booking meetings, preparation of documents for the meeting;

 

Experience required:

• Either a Degree in Law and Management or a Professional qualification.
• Minimum of 1 year working experience in a similar position within a Management Company;

 

Job Description

Key Functions:

• Preparation of annual accounts for management purposes and in accordance with IAS and IFRS for filing with regulators.
• Manage and reconcile accounts receivable and accounts payables.
• Maintain fixed asset register.
• Prepare and maintain accounting documents, records, and reports in a timely and accurate manner.
• Maintain regular contact with other departments to obtain and convey information and/or to correct transactions.
• Develop and maintain relationships with banks & auditors.

 

Experience required:

• ACCA level 1 or 2.
• Fluent in English and French.
• Proficient in MS Office (Word, Excel, Outlook) & Quickbooks.
• Excellent communication abilities (oral and written).
• Attention to detail, be flexible and able to work under pressure.

 

Tasks:

• Prepare comprehensive flowcharts, process narratives, and other documentation to accurately capture and communicate business processes.
• Identify, document, and evaluate internal controls to ensure adherence to regulatory requirements, industry standards, and best practices.
• Update existing process documentation to reflect changes in laws, regulations, technological innovations, or new business requirements.
• Collaborate with cross-functional teams and stakeholders to gather relevant information and insights to inform process improvements.
• Conduct in-depth analysis of business processes to identify opportunities for optimization, automation, and efficiency gains.
• Communicate effectively with stakeholders at all levels to gather requirements, provide updates, and facilitate process improvement initiatives.
• Manage multiple projects simultaneously, prioritize tasks effectively, and meet deadlines with minimal supervision.
• Stay abreast of industry trends, emerging technologies, and regulatory changes to proactively identify areas for process enhancement.
• May be required to assist with other internal audit engagements.

 

Profile:

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field. (Master’s degree or professional certification such as CPA, CMA, or Six Sigma is a plus.)
• 1-2 years of experience in business process analysis, documentation, and optimization or any related field such as auditing.
• Strong knowledge of process mapping techniques, including flowcharting tools (e.g., Microsoft Visio).
• Proven experience in identifying and documenting internal controls, risk assessments, and compliance requirements.
• Good analytical skills and attention to detail, with the ability to critically evaluate complex business processes and identify improvement opportunities.
• Good written and verbal communication skills, with the ability to effectively communicate technical concepts to non-technical stakeholders.
• Demonstrated ability to work independently, manage multiple priorities, and drive results in a fast-paced environment.
• Experience in financial services sector is preferred but not required.

 

Tasks:

• Assist Credit Controller in day-to-day work.
• Follow up on overdue invoices and implement company procedures as necessary for recovery via mail, phone calls and WhatsApp.
• Taking a proactive role in managing and collecting debts of company debtors.
• Ensuring timely payment of debts.
• Send monthly statement of account to overdue customers.
• Send invoices to customers upon request made.
• Follow up of credit notes status on Dashboard to ensure completeness.
• Send reminders to customers for non-payment.
• Answer queries from customers in a timely manner.

 

Profile:

• Customer service skills.
• Work within Team as well as be able to work independently.
• To be thorough and pay attention to detail.
• Knowledge of Accounting Software-Pastel Evolution
• Discreet & trustworthy
• Can handle customer problems in a tactful manner.
• Excellent verbal communication skills.
• Active listening skills.
• Persistence and determination.
• Patience and the ability to remain calm in stressful situations.

 

Tasks:

• Manage a portfolio of client companies, ensure its day to day administration works and that they are compliant with the laws and all internal requirement;
• Company formation/Fund set up;
• Arranging for board meetings and preparing minutes;
• Liaising with Authorities namely ROC/FSC/MRA etc;
• Perform due diligence for client companies and regular file reviews;
• Attend all emails, client instructions, audit queries including internal company requirements/ adh-hoc work;
• Coach and review the work of junior staff members.

Profile:

• University degree (Management/Finance/Law) and/or studying for a professional qualification);
• Minimum 3 years working experience in the global business sector. Previous experience in management companies would be an advantage;
• Good communication skills;
• Well versed in written English;
• Proficient in Microsoft Office (Word, Excel, Outlook);
• Flexible & able to work under pressure;
• Ability to delegate with good leadership and monitoring skills;
• Team oriented with a good time management and interpersonal skills.

 

Tasks:

• Update and maintain registry software on an ongoing basis with current shareholder base of client companies.
• Manage the shareholders’ portfolio of public and/or listed entities.
• Supervise and render an effective filing and record management service.
• Process share transfer forms and record share transactions in share register.
• Issue share certificate and arrange dispatch to shareholders.
• Provide support to clients during shareholder meetings.
• Assisting shareholders’ queries.
• Liaison with CDS, Stock Exchange Market, banks and stockbrokers.
• Prepare shareholder listings for dividend payment as per cut-off date and process dividend payment.
• Lead corporate actions including but not limited to shareholder meetings and dividend payments.
• Supervise and sort, register and dispatch correspondences to shareholders (email / post).

 

Profile:

• Diploma or degree in business management related field preferred.
• Strong written and verbal communication skills in English and French.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and familiarity with data management.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Diligence, attention to detail and a proactive mindset to identify opportunities for improvement.
• Ability to work effectively both independently and as part of a team.
• Willingness to learn.